Team Roles
Media
Graphic design
Involves: Designing graphics for our social media, as well as designing, and writing the event programme. Also includes designing other branding as needed for the event, including signage.
Skills: Confidence in and personal access to Adobe Creative Cloud suite, especially Photoshop and InDesign; ability to independently design assets and graphics for social and print media in accordance with brand guidelines, a marketing plan, and the needs of the event.
Marketing
Involves: Creating and executing a marketing plan for the promotion of speaker applications, ticket sales, and the event as a whole. Understanding what will connect with our young, diverse and creative audience.
Skills: Effective visual and verbal communication skills, ability to plan ahead and market to a young audience, proficiency with common social media platforms.
Photography and video production
Involves: General promotional photography, as well as portrait photography of team and speakers. Managing our photography volunteers, alongside the Experience team.
Skills: Previous photography experience is required, as well as owning a camera (preferably one that shoots 1080p video).
Experience
Volunteers
Involves: Organising volunteers for the event and rehearsal throughout the planning process. This involves managing their applications, selecting applicants, training volunteers in preparation for the event, and overseeing them on the day.
Skills: Communication and management skills, ability to train and work with volunteers.
Catering
Involves: Selecting a caterer for the event, liaising with catering providers to create a menu, and organising catering logistics in the lead up to and on the day. Managing dietary requirements will also be necessary.
Skills: Professional communication skills, relevant knowledge and/or experience in catering are ideal.
Logistics
Involves: Managing the event logistics and odd jobs to do with the running of the event, including attendee experience and live music or entertainment aside from speakers. Also includes ensuring accessibility for all attendees.
Skills: Professional communication skills, eye for detail, and knowledge of accessibility needs.
Speakers
Curation
Involves: Managing speaker application and selection processes, reaching out to potential speakers and deciding which ideas are best suited to our event. Working with potential speakers to understand and clarify their ideas before the speech development process begins.
Skills: Communication and admin skills, knowledge or experience in speaking and/or coaching.
Coaching
Involves: Coaching our speakers throughout the speech development process to ensure their talks are fit for the event. Providing feedback and advice to speakers as well as liaising between them and the Leadership team throughout this process.
Skills: Public speaking, confidence in English literature and prior coaching experience. Ability to actively coach our speakers to improve their talks.
Finance
Partnerships
Involves: Making contact and communicating with any potential partners and sponsors of the event. Creating the Partner Pack which determines partners’ benefits and their role in the event.
Skills: Professional communication, time and finance management skills and previous finance experience.
Ticketing
Involves: Selecting the event ticketing platform and managing ticket purchases. This will be managed alongside the Media team.
Skills: Ability to select carefully and confidently use the chosen ticketing platform.
Budget
Involves: Creating a budget for the event and being responsible of keeping this up-to-date with expenses and sponsorships as they come. Communicating with the rest of the team regarding their expenses and working to create a realistic budget which serves the event’s needs. This will include working with the treasurer of the Wellington Youth Events Society (WYESI).
Skills: Finance management, organisation and ability to maintain the budget as ideas are solidified, sponsorships are confirmed and expenses are paid for.